Email Signatures

The email you send from “eicc.edu” or “live.eicc.edu” is considered an official EICC communication and your email signature is a representation of the college brand. 

EICC email signatures must be concise and only include the following information: 

• Name (pronouns optional) 
• Job Title or Faculty Rank - Program  (Ex. Assistant Professor - Agriculture) 
• Campus Location
• Campus Address 
• Office Phone Number | eicc.edu
• EICC logo 
• EEO statement/link

Dos and Don'ts

Background Color

Do not use watermarks, colors, or photographic backgrounds. White is the only admissible background color. 

Committees

Do not add committees to the email signature. 

Fax Numbers

Fax numbers do not need to be placed in email signature. 

Cell Phone Numbers

Cell phone numbers, if affiliated to your job position, can be placed next to office phone in email signature.

• Ex: O: 111-222-3333 | C: 444-555-6666 | eicc.edu/apply

Logos, Quotes, and Taglines

Do not use quotes, taglines, or other logos in email signatures. 

Professional Degrees, Licenses, or Certifications

Professional degrees, licenses and/or certifications may be included, if it is placed directly after the name. 

• Ex: Scott Brady, EdD 

Social Media

Do not include social media links or icon images in email signatures. 

Links

Only use eicc.edu links in email signature. The default link to use in an employee signature is eicc.edu. Each campus department may use website links associated to specific efforts, associated to their work. 

• Ex: Continuing Education may use eicc.edu/ce; Academic Advising may use eicc.edu/advising; Admissions may use eicc.edu/apply.

Exceptions may apply. Please reach out to marketing for approval.

Accessibility and Compliance

All email signatures must meet accessibility standards and digital compliance guidelines, including the upcoming federal rule under Americans with Disabilities Act Title II requiring conformity with Web Content Accessibility Guidelines (WCAG) 2.1 Level AA by April 2026.

Examples

Below are examples of properly formatted email signature. You can use these examples to copy and paste the complete EICC email signature template or you can download these instructions. 

Example 1

Olivia Smith (she/her/hers) 
Instructor - Psychology 
Scott Community College 
500 Belmont Rd., Bettendorf, IA 52722 
111-222-3333 | eicc.edu/culinary

Eastern Iowa Community Colleges is an Equal Opportunity Educator and Employer.

Example 2

James Walker, EdD (he/him/his) 
Dean of Student Development 
Muscatine Community College 
152 Colorado St., Muscatine, IA 52761 
111-222-3333 | eicc.edu/nursing

Eastern Iowa Community Colleges is an Equal Opportunity Educator and Employer.